Business Assistant - HCM

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4 applied CV

digisource.vn

Hồ Chí Minh

7,500,000 - 12,000,000 VND

jobs.quantity: 1 position

Job description

Recruitment

Administration

Microsoft Office

Finance

Accounting

Audit

Compensation & Benefits

Training

Labor Relations

Talent Acquisition

Employer Branding

HR Business Partner

Human Resources (HR)

ACCA

Salesforce CRM

Training and Development

Management

Employee Engagement

Labor Code

HR Management

ISO

Talent Acquisition Manager

Recruiter

Technical Recruiter

Candidate Sourcing

Technical Recruiting

IT Recruitment

Sourcing

Negotiation

Interviewing

Risk Management

Project Planning

Cross-functional

Pitching

Full Cycle Recruiting

Strategic Human Resource Planning

Mass Recruiting

Skimming & Scanning

Job Posting

Resume Screening

Boolean

LinkedIn Recruiter

Jobstreet

Outlook

Headhunter

Labour Relation

Labour

Payment

Admin

Compensation

Benefits

Payroll

Admin tasks

Labor and Employment Law

Payroll Processing

CnB

HR Generalist

HRIS

Reporting

Job overview and responsibilities

About the Role: We are seeking a dynamic and versatile Business Assistant to support the CEO in managing operations across two diverse businesses: a thriving SAAS (Software as a Service) company and a high-end speakeasy bar. The ideal candidate will be a highly organized, proactive, and resourceful individual who can seamlessly navigate the unique demands of both fields, ensuring smooth day-to-day operations and strategic execution of the CEO's vision.

SAAS Company ( 65% workload ):

Executive Support:

Assist the CEO with daily administrative tasks including managing calendars, scheduling meetings, and handling correspondence.
Prepare and edit documents, presentations, and reports for executive meetings.
Coordinate travel arrangements and itineraries for business trips.

Operations Management:

Oversee project timelines and ensure deadlines are met.
Manage relationships with clients, vendors, and partners.
Support the development and implementation of company policies and procedures.

Strategic Assistance:

Conduct market, customer research and analyze industry trends to provide insights for strategic decision-making.

Finance:

Assist in budget preparation and financial planning.
Monitor expenses and track financial performance against budgets.
Prepare financial reports and analysis for the CEO’s review.
Handle invoicing, payments, and other financial transactions.

Speakeasy Bar ( 35% workload ):
Event Coordination:

Update & manage events, including acoustic show, violin show, and special promotions.
Manage event logistics, including booking entertainment, coordinating with vendors, and ensuring excellent guest experiences.

Operational Support:

Oversee daily operations, including inventory management, scheduling staff, and ensuring compliance with health and safety regulations.
Handle customer inquiries and resolve any issues to maintain high levels of customer satisfaction.

Marketing and Promotion:

Assist in developing and executing marketing strategies to increase visibility and patronage.
Manage social media accounts and create engaging content to promote events and special offerings.
Collaborate with the marketing team to design and distribute promotional materials.

Finance:

Assist in managing the bar’s budget and financial planning.
Track expenses and revenue to ensure financial goals are met.
Prepare and present financial reports to the CEO.
Handle cash flow, invoicing, and supplier payments.

Job requirement

Qualifications:

Bachelor's degree in Business Administration, Management, Marketing, or a related field.
Proven experience in an executive assistant or similar role, preferably within a SAAS company or hospitality industry.
At least 1 year of experience in a related position
Strong organizational and multitasking skills, with the ability to prioritize and manage multiple tasks simultaneously.
Excellent communication and interpersonal skills in Vietnamese and English
Proficiency in Microsoft Office Suite and project management tools.
Ability to work independently and as part of a team, with a proactive and problem-solving attitude.
Knowledge of the SAAS industry and/or bar operations is highly desirable.

Personal Attributes: